Directors, Office Bearers and Regional Coordinators

Directors, Office Bearers and Regional Coordinators play a pivotal role in the running of APEN. Being a voluntary organisation our success relies heavily on the contribution of members in these pivotal roles.

The following is the nomination form for the President, Directors and Regional Coordinators. Members will be notified when nominations are being sought.

Board Nomination Form

Regional Coordinator Nomination Form

For a more detailed explanation of the appointment of Directors, office bearers and Regional Coordinators in APEN please refer to the Constitution

Roles and responsibilities

President

is an Elected Director and Elected Officer of the Company;
leads the Company and the Board in a responsible, innovative and effective manner;
coordinates and provides leadership to the Board as a group of Directors striving for a common goal;
ensures administrative functions are achieved in an efficient, effective and timely manner;
ensures that appropriate values are upheld;
ensures a President’s report is delivered to the AGM.

Vice-President

is an Elected Director and Elected Officer of the Company;
assists the President in undertaking Presidential duties;
is the primary support for the President when required;
undertakes the President’s duties in the President’s absence as required

Immediate Past-President

is a Board-appointed Officer of the Company;
may be concurrently appointed as a Director;
Provides advice, support and corporate history to the President and Board;
is not expected to undertake any specific portfolio or project work.

Treasurer

is an Elected Director and Elected Officer of the Company;
responsible for leading the financial management and oversight of the Company;
arranges to collect and receive all moneys due to APEN and make all payments authorised by the APEN;
ensures a budget is prepared and monitored in a timely manner;
arranges to keep correct accounts and books showing the financial affairs of APEN with full details of all receipts and expenditure connected with its activities;
causes the said books to be audited and end of year financial reports to be prepared and presented to the AGM.

Company Secretary

is a Board-appointed Officer of the Company;
is responsible for managing the administrative and corporate compliance requirements of the Board and the Company, and other duties as required and specified by the Board;
supports the Board with its activities (especially the President, Vice-President and Treasurer);
acts as a high-level governance advisor to the Company;
shall perform professional administrative functions for APEN, including but not limited to maintaining accurate records in books (or their digital equivalent) provided for the purpose of recording the attendees, proceedings and resolutions of all Board and general meetings;
shall be engaged for a term and on conditions determined by the Board from time to time;
shall each year submit an estimate of the coming year’s Company Secretary expenses for approval by the Board;
may be removed by the Board at any time, but the role cannot be left vacant;
may be an individual, body corporate or other entity;
may or may not be a Member;
has no Director responsibilities in the Company, unless separately elected or appointed as a Director;
should the Board determine, may be assisted by one or more Assistant Company Secretaries appointed by the Board, who may or may not be Members or Directors.

Chief Editor, Journal (Rural Extension and Innovation Systems Journal)

is a Board-appointed Officer of the Company;
arranges the collection, collation, reviewing and publishing of material for APEN’s Rural Extension and Innovation Systems (REIS) Journal, or an alternatively-titled and similarly-purposed journal;
ensures the Journal is produced and distributed in a timely manner in a form and frequency as determined by the Board;
leads a team of member volunteers to produce the Journal;
has no Director responsibilities in the Company, unless separately elected or appointed as a Director.

Editor, Member Communications (ExtensionNet Publication)

is a Board-appointed Officer of the Company;
arranges the collection, collation, reviewing and publishing of material for APEN’s newsletter for members, ExtensionNet, or an alternatively-titled and similarly-purposed publication;
ensures the publication is produced and distributed in a timely manner in a form and frequency as determined by the Board;
may assist with and/or manage as appropriate any other communication products, channels or publications produced by the Company for the benefit of members, as determined by the Board from time-to-time.
has no Director responsibilities in the Company, unless separately elected or appointed as a Director.

Regional Coordinators

are elected as member-representatives to the Regional Activities Committee (RAC);
participate in RAC meetings as a permanent subcommittee of the Board, acting under the authority of the Board, and supporting its initiatives;
are primarily elected to drive the on-ground activities of APEN within their regions;
are secondarily elected to ensure the Board is kept informed of regional issues and interests;
support the establishment and continuance of common-interest groups in their region;
identify and recruit appropriate Event and Activity Coordinators in their region;
encourage and support their Event and Activity Coordinators by teleconference, email, face-to-face meetings or other appropriate means;
facilitate collaboration between Event and Activity Coordinators in their region;
have no Director or Officer responsibilities in the Company, unless separately elected or appointed as a Director or Officer

Event and Activity Coordinators

are member volunteers who have a lead role in delivering the on-ground activities of APEN within their region and/or a common-interest group;
identify relevant professional development/ networking activities for fellow members in their geographical area or sphere-of-interest;
organise and evaluate these activities;
may invite a group of interested individuals to assist with this role;
keep Regional Coordinators informed of activities.
have no Director or Officer responsibilities in the Company, unless separately elected or appointed as a Director or Officer.

Chief Executive Officer

a person engaged by the Board to execute the strategy of the Board for the benefit of the Members;
may alternatively be known as the Chief Executive or Executive Officer;
may be appointed or not, as determined by the Board from time to time.
may or may not also be the Company Secretary;
may or may not be a Member;
shall not be a Director of the Company

Members Only